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Privacy Policy

Kaimera Fitness Instruction Services

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Kaimera Fitness Instruction Services (“Kaimera,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal data in accordance with the Data Privacy Act of 2012 (Republic Act No. 10173), its Implementing Rules and Regulations, and applicable issuances of the National Privacy Commission (NPC).

This Privacy Policy explains how we collect, use, store, disclose, and protect personal data in connection with our strength and conditioning services, facilities, website, and digital platforms.

1. Scope of This Policy

This Privacy Policy applies to:

  • Members, clients, and athletes

  • Website visitors

  • Inquiry leads and prospective clients

  • Participants in coach-guided and self-guided sessions

  • Users of our online platforms and booking systems

2. Personal Data We Collect

We may collect the following types of personal data:

a. Personal & Contact Information

  • Name, date of birth, gender

  • Address, email address, contact number

  • Emergency contact details

b. Health & Fitness Information

  • Health declarations and injury disclosures

  • Training history and performance data

  • Attendance and session records
    (Collected solely for safety and coaching purposes)

c. Account & Booking Information

  • Session bookings and cancellations

  • Membership plans and usage records

  • Payment status (payment processing is handled by third-party providers)

d. Technical & Usage Data

  • IP address, browser type, device information

  • Website usage and form submissions

  • Cookies and similar technologies

e. CCTV Footage

  • Video recordings captured in common training areas for security and safety purposes
    (No cameras are installed in restrooms or private areas)

3. Purposes of Data Processing

We collect and process personal data for the following legitimate purposes:

  • Delivering strength and conditioning services

  • Managing bookings, schedules, and attendance

  • Ensuring client safety and facility security

  • Communicating updates, reminders, and service-related notices

  • Maintaining internal records and performance tracking

  • Improving our programs, operations, and website

  • Complying with legal, regulatory, and contractual obligations

We do not sell personal data.

4. Legal Basis for Processing

Personal data is processed based on one or more of the following:

  • Your consent

  • Performance of a contract (membership or service agreement)

  • Compliance with a legal obligation

  • Legitimate interests of the business (e.g., safety, security, service improvement)

5. Third-Party Platforms & Data Sharing

To operate our services efficiently, we use third-party service providers, including but not limited to:

  • Wix – website hosting and online forms

  • HubSpot – customer relationship management and communications

  • TrainHeroic – training program delivery and performance tracking

Personal data may be processed through these platforms in accordance with their respective privacy policies and security measures.

We may also disclose personal data when required by law, regulation, or lawful government request.

6. Cookies & Website Tracking

Our website uses cookies and similar technologies to:

  • Enable basic website functionality

  • Analyze traffic and usage

  • Improve user experience

You may manage or disable cookies through your browser settings. Continued use of the website constitutes consent to cookie use, subject to your preferences.

7. CCTV Monitoring

Kaimera uses CCTV systems within its premises for:

  • Safety and security

  • Incident documentation

  • Protection of clients, staff, and property

CCTV footage is accessed only by authorized personnel, retained for a reasonable period, and handled in accordance with applicable data protection laws.

8. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes stated in this Policy, comply with legal requirements, or resolve disputes. Data is securely disposed of once no longer required.

9. Data Protection & Security Measures

We implement reasonable organizational, technical, and physical security measures to protect personal data against unauthorized access, loss, misuse, or disclosure.

10. Your Rights as a Data Subject

Under the Data Privacy Act, you have the right to:

  • Be informed

  • Access your personal data

  • Object to processing

  • Request correction or erasure

  • Data portability

  • File a complaint with the National Privacy Commission

Requests may be subject to verification and applicable legal limitations.

11. Updates to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on our website and will take effect upon publication.

12. Contact Information

For privacy-related inquiries, requests, or concerns, you may contact:

Kaimera Fitness Instruction Services
Email: kaimeraathletics@gmail.com

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